JOB PURPOSE

The Administrative Assistant’s job is to assist the manager and the assistant manager in administrative responsibilities.  This position requires the ability to handle multiple tasks accurately, have superior command of the English language and grammar, handle multiple line telephones using excellent customer service courtesy, have excellent computer data entry skills and overall computer knowledge, good typing skills while presenting a professional image at all times.

SCOPE
Nacogdoches store

AUTHORITY
To act within guidelines established by the manager and assistant manager.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

• Assist and backup bookkeeping personnel.
• Sort and distribute mail.
• Develop and maintain various reports including gross sales comparisons monthly and annually with both weight and dollar sales.
• Monitor past due accounts.
• Develop and monitor computer inventory.
• Update price lists.
• Develop and maintain restricted use and state limited use pesticide reports.
• Develop and maintain MSDS files.
• Prepare invoices to be paid by main office personnel working closely with our receiving department.
• Develop and maintain vendor files with current catalogues.
• Develop and maintain overall filing systems including accounts payable, accounts receivable, bulk fertilizer, feed, inventory, hardware, clothing, etc.

WORKING RELATIONSHIPS

• Report to the manager and assistant manager.
• Work closely with the main office personnel in credit, accounts payable, accounts receivable, customer service, personnel, and others as needed to maintain effective communications and results.
• Assist store supervisors on an as-needed basis.

REQUIREMENTS
2 years retail and accounting/bookkeeping experience and/or college degree in related field.